Defence Online

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2018/S 212-487384/EN)
Nature of contract: Service contract
Procedure: Negotiated procedure
Regulation of procurement: EU

Contract notice
Services
Directive 2009/81/EC
Section I: Contracting authority
I.1) Name addresses and contact point(s):
Ministry of Defence, Ships, Other
Cedar 3a, Abbey Wood
Bristol
Postal code: BS34 8JH
United Kingdom
Contact points(s): DES FMSP WDO Commercial Team
Phone: +44 3067930280
Email: DESLD-StratComrcl@mod.gov.uk
Internet Address(es):
General address of the contracting authority: www.contracts.mod.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2) Type of the contracting authority:
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3) Main activity:
Defence
I.4) Contract award on behalf of other contracting authorities/entities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the contract:
II.1) Description:
II.1.1) Title attributed to the contract by the contracting authority/entity: FMSP Warehousing and Distribution — Portsmouth
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services
Service category No 3: Air transport services of passengers and freight, except transport of mail
Main site or location of works, place of delivery or of performance: Portsmouth
Nuts code:
II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4) Information on framework agreement
II.1.5) Short description of the specific contract:Storage and warehousing services. Warehouse management system. Construction work for warehouses and industrial buildings. Transport services (excl. Waste transport). Defence services. Warehousing services. Freight transport agency services. Warehousing and Distribution at Portsmouth (Estimated value: Category C: 20M GBP to 100M GBP), as part of the Future Maritime Support Programme (FMSP), comprising the following services:— Stock management,— Warehouse management,— On-base distribution of inventory,— Information management, and— Interface to National Freight Distribution service.The Authority may determine that an optimised warehousing service will entail some or all of the following requirements: substantial renovation and/or refurbishment of some current facilities, the construction of new facilities, or provision of a customs warehouse, any or all of which could demand significant capital investment. The estimated Contract value(s) cited in this Contract Notice reflect these possibilities. Note, however, that none of these are quaranteed.
II.1.6) Common procurement vocabulary (CPV): 63120000, 42965100, 45213200, 60000000, 75220000, 63122000, 63521000,
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA):
II.1.8) Lots:
The contract is divided into lots: No
II.1.9) Information about variants:
Variants will be accepted: NO
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope:
Indicative volumetrics based on 2 year annualised average (2016/17 and 2017/18).
Number of buildings handling inventory in the category of Stock Available for Issue (SAFI) 15
Issues (average per annum) 328K
Receipts (average per annum) 30K
Returns (average per annum) 41K
NCR outstanding (average per month) 225.
Estimated value excluding VAT:
Range: between 20 and 100 GBP
II.2.2) Information about options:
Options: yes
Initial contract duration is up to 5 years. An Options will allow extension by 2 additional years, and a further Option will allow extension by a further 1 year.
Provisional timetable for recourse to these options: in months: (from the award of the contract): 48
II.2.3) Information about renewals:
II.3) Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
See Pre-Qualification Questionnaire
III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be advised at the Invitation to Negotiate stage
III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See Pre-Qualification Questionnaire
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.A full list of the Regulation 23(1) and 23(2) criteria are at will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2) Economic and financial ability

Minimum level(s) of standards possibly required:
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Minimum level(s) of standards possibly required:
III.2.4) Information about reserved contracts
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession:
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Negotiated
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators:5
Objective criteria for choosing the limited number of candidates:
See Pre-Qualification Questionairre
IV.1.3) Reduction of the number of operators during the negotiation or dialogue
IV.2) Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2) Information about electronic auction

IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority/entity
SCTX/001
IV.3.2) Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU:2018/S 129-295408of07.07.2018
IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: Yes
IV.3.4) Time limit for receipt of tenders or requests to participate
30.11.2018 – 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6) Language(s) in which tenders or requests to participate may be drawn up
EN
IV.3.7) Minimum time frame during which the tenderer must maintain the tender
In days:
IV.3.8) Conditions for opening of tenders

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
VI.3) Additional information
The Future Maritime Support Programme (FMSP) will underpin the success of the Royal Navy (RN) in supporting the Royal Navy’s Complex Warships, Submarines and Naval Bases, by providing all:
— Surface ships and submarine engineering support services,
— Submarine deep maintenance,
— Facilities management and other naval base services, and
— Maritime logistics services.
At the HM Naval Bases and associated Dockyards at Devonport, Clyde, Rosyth and Portsmouth.
The FMSP is a programme of work that will succeed and improve upon the MSDF contracts currently in place, commencing on 1.4.2020. FMSP will deliver additional transformational change, cost reductions, nd an improved service for the RN.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority has engaged Commerce Decisions Limited to run the Competition Site (AWARD®) to support the PQQ process. The Competition Site is available as an internet-based portal, providing access to relevant information controlled via login and permissions.
Operating instructions for the Competition Site are available on the Competition Site once login and permissions are issued. Potential Provider Entries must have self-registered on the Competition Site, through the open registration process to access the PQQ documents.
Potential Providers are invited to express their interest in this procurement by 12:00 noon on 30.11.2018, through the submission of a Pre-Qualification Questionnaire (PQQ) including execution of a Competition Process Agreement. To express an interest by responding to the PQQ, interested Potential Providers are to register at the following URL / web address;
An “AWARD® 6 Supplier’s Quick Start — Self Registration” user guide is provided with this Contract Notice to guide Potential Suppliers through the process of self-registration. Full AWARD® Software operating instructions are available within the tool once login and permissions are issued. Should any Potential Providers have difficulties accessing the FMSP AWARD® site, please contact the Authority’s AWARD® Helpdesk, by calling +44 (0)30 679 83142 or emailing DBS-Proc-AwardHelpDesk@mod.gov.uk quoting the FMSP PQQ to which you are responding.
The Authority will evaluate PQQ responses to arrive at a shortlist of Five (5) qualified Potential Providers to proceed to the next phase of competition, provided that there are sufficient Potential Providers who meet the minimum eligibility for each question.
Details of Standards e.g. ISO 9001 referred to in this Contract Notice and the associated PQQ can be accessed at:
Independent of this FMSP Project, the Authority has a possible future requirement for Warehousing and Distribution Optimisation (WDO) at UK sites not covered by this Contract Notice. Should the Authority elect to pursue this possible procurement, this will, in due course, be advertised in the appropriate way. The Contractor for scope covered by this Contract Notice would be required to integrate and collaborate with the Contractor(s) for the WDO Contract(s).
A Moderate Cyber Risk Profile (Reference RAR-SHE27A6A) applies to this contract. Potential providers will need to adhere to the control measures required by Defence Standard 05-138, in line with the Defence Cyber Protection Partnership Cyber Security Model (DPSS CSM). Details are outlined in the Defence Cyber Protection Partnership Cyber Security Model Industry Buyer and Supplier Guide. Potential providers will be required to complete a Supplier Assurance Questionnaire and there is an obligation on them to complete a Risk Assessment on all sub-contracts and ensure their supply chain implements the appropriate cyber controls appropriate to the Cyber Risk Profile.
The Authority reserves the right to:
(i) amend the procurement timeline at its sole discretion;
(ii) withdraw this notice at any time for any reason;
(iii) not to award any contract to any tenderer.
The Authority does not bind itself to enter into any contract(s) arising out of the proceedings envisaged by this contract notice and no contractual rights express or implied arising out of this contract notice or the procedures envisaged by it.
(iv) amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
The Authority reserves the right to:
(i) amend the procurement timeline at its sole discretion;
(ii) withdraw this notice at any time for any reason;
(iii) not to award any contract to any tenderer.
The Authority does not bind itself to enter into any contract(s) arising out of the proceedings envisaged by this contract notice and no contractual rights express or implied arising out of this contract notice or the procedures envisaged by it.
(iv) amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
Potential Providers who respond to this procurement are responsible for their costs and expenses incurred in connection with the preparation and submission of the PQQ and all future stages of the selection and tender process. Neither the Authority, nor any of its advisers, accepts any liability in respect of this PQQ or any supporting documentation or liability for any costs or expenses borne by the Potential Provider or any of their Sub-Contractors or advisers in this process. GO Reference: GO-20181030-DCB-13470704
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures:
Ministry of Defence, Ships, Other
Bristol
United Kingdom
Phone: +44 3067903067930280
Email: DESLD-StratComrcl@mod.gov.uk
VI.5) Date of dispatch of this notice:
30.10.2018

Post written by: Andrew Perry