Defence Online

Type of document: Contract Notice
Country: United Kingdom
Publication Ref: (2024/S 000-040812/EN)
Nature of contract: Supply contract
Procedure: Award of a contract without prior publication
Type of bid required: Not applicable

Voluntary ex ante transparency notice
Supplies

Section I: Contracting authority
I.1) Name and addresses
Official name: Police and Crime Commissioner for Dyfed-Powys
Postal address: Police Headquarters, PO Box 99, Llangunnor
Town: Carmarthen
Postal code: SA31 2PF
Country: United Kingdom
Telephone: +44 1267226540
Email: Procurement@dyfed-powys.police.uk
Internet address(es):
Main address:
Address of the buyer profile:

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and saftey

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: HR and Payroll System

Reference number: DPP2440
II.1.2) Main CPV code: 48000000
II.1.3) Type of contract Supplies
II.1.4) Short Description:
HR and Payroll Software
II.1.6) Information about lots
The contract is divided into lots: no
II.1.7) Total value of the procurement(excluding VAT)
Value:435134.40
Currency:GBP
II.2) Description
II.2.2)Additional CPV code(s)
Main CPV code: 48450000
Main CPV code: 72212450

II.2.3) Place of performance
Nuts code: Main site or place of performance:Carmarthen

II.2.4) Description of the procurement
HR and Payroll System

II.2.5) Award criteria
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
(please complete point 2 of the Annex D)
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information

Section V: Award of contract/concession
Contract No: DPP2440
V.2) Award of contract/concession
V.2.1) Date of conclusion of the contract/concession award decision:2024-11-30
V.2.2) Information about tenders
V.2.3) Name and address of the contractor
Official name: MHR INTERNATIONAL UK LIMITED
Postal address: Peterbridge House, The Lakes
Town: Northampton
Postal code: NN47HB
Country: United Kingdom
Telephone: +44 1159457154
Fax: +44 1159405286
Nuts code:
The contractor is an SME: yes

V.2.4) Information on value of the contract/lot/concession(excluding VAT)
for framework agreements – total maximum value for this lot
for contracts based on framework agreements, if required – value of contract(s) for this lot not included in
previous contract award notices

Section VI: Complementary information
VI.3) Additional information:
(WA Ref:146868)
VI.4) Procedures for review
VI.4.1) Review body
Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501

VI.5) Date of dispatch of this notice:
2024-12-18

Other justification for the award of the contract without prior publication of a call for competition
in the Official Journal of the European Union
The procurement falls outside the scope of application of the directive

3.Explanation
Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union
is lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive:
Under Public Contracts Regulations (2015), this requirement will be procured via the use of the negotiated procedure without prior publication regulation 32 (5) (b) – extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.
The HR and Payroll system has been in use since 2007 and supports the development of the operational People Strategy.
Significant cost of change would be incurred and would not provide value for money.